Academic Policy

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Main Policy

1. Enrollment

Student enrollment is held during the registration days, as indicated in the approved school calendar, in accordance with pertinent procedures, and is subject to the rules as follows.

1.1 Student enrollment is for the entire term, trimester.

1.2 A student may enroll after the lapse of the registration period specified in the school calendar, and admitted in accordance with the rules for late enrollment, but in no case shall this end two (2) weeks after the start of classes. , After this two week period, no further enrollment is allowed.

1.3 After enrollment, the transfer of a student to another institution is discouraged, especially when the student is expected to graduate during said academic year.

1.4 However, a student may transfer to another institution during the school term provided consent from both institutions concerned is obtained.

1.5 No student can be accepted for enrollment unless he/she presents the proper school credentials on or before the end of the enrollment period of the school term.

1.6 A student is deemed officially enrolled after he/she has submitted his/her appropriate admission or transfer credentials on or before the enrollment period for the school term.

1.7 A student is considered officially enrolled for the semester or term if he/she paid his/her tuition fee, either partially or in full. Students expected to submit to a regular evaluation and counselling by their respective college deans or advisers. During such evaluation, the student advised on his/her academic progress and curricular performance, sequencing and scheduling of subjects

1.8 Students are encouraged to discuss with their advisers other matters affecting their overall educational welfare such as, but not limited to, career planning, guidance and counselling. Generally, students are not allowed to drop, add or change subjects after enrollment, under any circumstance. In extreme cases where this cannot be avoided, the student should submit adequate justification and have this approved in the form and manner prescribed by the Office for Academic Affairs


2. Academic Loads

2.1 For regular terms, the maximum academic load for undergraduate students is 21 units, or the number of units indicated on the program checklist, whichever is higher.

2.2 For trimester, the number of units is indicated on the course offerings, the Student Enrollment Record, the Enrollment Assessment Form, and other documents/materials related to the course. A full-time undergraduate student is defined as one who carries a load of 12 units or more during the regular trimester. Students are expected to carry no fewer than 12 credit hours per trimester, unless specified by their flowchart, or if they are graduating. A student may be allowed to enroll in more than the maximum allowable load, during a regular term, under the following circumstances:


3. Transfer Admission

Transfer Credit Policy

3.1 Acceptance/Rejection of Credits Earned at Other Institutions of Higher

The Office of Admissions at PIC awards transfer credits according to the guidelines listed below.

  1. Bachelor’s Degree (8 terms)
    Transfer students will enter into 5th term, and must enroll at PIC for a minimum of 4 terms to qualify for a Bachelor’s Degree.
  2. Master’s Degree (5 terms)
    Transfer students will enter into 3rd or 4th term, and must enroll at PIC for a minimum of 2 or 3 terms (depending on the evaluation on the student’s Transcript of Records) to qualify for a Master’s Degree.
  3. Doctorate Degree (6 terms)
    Transfer students will enter into 4th term, and must enroll at PIC for a minimum of 3 terms to qualify for a Doctorate Degree.

3.2 Expiration Date of Credits Earned at Other Institutions of Higher Education

  1. PIC will only accept credits earned at other institutions of higher education that are no more than 10 years old at the time of application.
  2. For students who use credits that are more than 10 years old at the time of application, their applications do not meet the “Transfer Credit” requirements at PIC. Thus, those students will have to enroll as first-year students.


4. Grading System

Marks Grade Remarks
A+ 4.5 Truly Exceptional Performance
A 4.0 Excellent Performance
B+ 3.5 Good Performance
B 3.0 Acceptable Performance
C+ 2.5 Marginally Acceptable Performance
C 2.0 Passing but below expectations for graduate work
D+ 1.5 Poor
D 1.0 Lowest Passing Grade
F 0.0 Academic Failure No Credit Earned


5. Graduation

5.1 Graduation Requirements:

In order to be eligible to graduate from PIC, students must satisfy the following requirements:

  1. Complete the requirements of a major program
  2. Full payment (All payments including tuition fee)
  3. Complete all academic requirements required by the student’s registered course (Ex. CE)

5.2 Award of a Degree Certificate:
The Degree certificate will be issued in the month following the final term. (by regular post or pick up)

5.3 Graduation Ceremony:
The ceremony is held annually and (prospective) graduating students may attend the graduation ceremony. Attendance is not a compulsory requirement for graduation. Information regarding the graduation ceremony may be changed or cancelled according to PIC’s administrative affairs.


6. Scholarship

6.1 Working Students under PIC Scholarship:
Students who assist PIC with its administrative duties, may be eligible to receive partial or full tuition scholarships.


7. Refund Rules

Claims for refunds are made according to the policies of the Commission on Higher Education, as follows:

  1. Within two weeks after the beginning of classes, for one who has already paid the pertinent tuition and other school fees in full or for any length longer than one month, may be charged twenty-five percent (25%) of the total amount due for the school term;
  2. Or fifty percent (50%) if within the second week of classes, regardless of whether or not he has actually attended classes.
  3. The student may be charged for all the school fees in full if he/she withdraws any time after the second week of classes.


8. Early Graduation:

Students with excellent academic records may be eligible to apply for early graduation (4 terms).

8.1 Application Period
After completing first-year (2 terms) of studies

8.2 Approval Requirements
Based on the grades received in the first-year, students need to have received the faculty’s approval.


9. Requesting a Change of Major

Review the curriculum requirements for the target major. If the target major is not a good fit for the student, the student will be advised to look at other options. If the student receives a positive assessment based on consideration of the basic criteria and it is clear that he/she can complete degree requirements in the new major within the unit maximum (unit maximum is 24 units above program requirements), then the change of major will be approved once the student has successfully met all of the requirements: Maximum of three specified courses or 12 units in the target major.

Additional courses and/or units to allow the student to meet minimum progress standards and complete degree applicable units in both majors, whenever possible (e.g., GE courses or electives a student could use to meet degree requirements in both current and target majors).

GPA requirements, as determined by the department (e.g., overall/term GPA, GPA in major-specified courses, GPA in past two quarters). If applicable, specific steps will have to be met to resume good academic standing status.